ARIZONA STATE UNIVERSITY    Second Reading
ACADEMIC SENATE
FALL  2009 SESSION

Senate Motion #   4    (2009–10)

Bylaw III of the University Senate

1. Bylaw dealing with the election of the presidents-elect of the Academic Assembly campus memberships and members of elected committees.
   
   1. Standard Election Procedures
      The election of the presidents-elect of the Academic Assembly campus memberships and members of elected committees shall be conducted by electronic mail in accordance with the following schedule and procedures:
      
      1. Prior to February 15, the Senate Committee on Committees shall prepare a list of candidates for each vacancy. The list should include two candidates for president-elect of each campus, and the number of candidates for elected committees should exceed the number of vacancies.
      2. The Secretary of the Senate is responsible for the operation of elections, acting in consultation with the Chair of the Senate Committee on Committees and the Chair of the University Academic Council.
      3. By February 15, or when the candidate list is complete, the Secretary of the Senate or designee shall ensure that members of the Academic Assembly are notified of the dates of the election, the list of candidates prepared by the committee, and the option of proposing additional nominees by petition. Notification shall be through a posting on the University Senate Website, by electronic mail, and by available and appropriate print sources.
      4. The period of time between notification and the election should be no less than 5 and no more than 10 working days. Valid petitions received by the Chair of the Committee on Committees during this period shall be placed on the ballot. Valid petitions for Tempe campus positions require signatures of at least 25 Assembly members from the Tempe campus. Valid petitions for other campuses require signatures of at least 10 Assembly members from the campus for which the position is designated.
      5. Any ballot that includes more than two candidates for an office shall be structured to permit preferential voting for that office, as specified in Robert’s Rules of Order, which shall also guide how to determine the results of the election.
      6. The election will begin immediately after the conclusion of the notification period. Elections will be by electronic ballot. After ensuring that the voting system is secure, the Secretary of the Senate or designee shall notify each member of the Academic Assembly of the election period and explain the voting process.
      7. The duration of the election shall be seven days.
      8. Any reports of election difficulties should be directed immediately to the Secretary, who shall ensure that such difficulties are eliminated.
      9. Soon after the election period has ended, the staff persons who operated the electronic balloting system will present the results to a committee composed of the Secretary, the Chair of the Committee on Committees, the Chair of the University Academic Council, and one representative from each campus whose votes are being reported. After determining that the voting system was secure and that all eligible voters who attempted to vote were able to do so, this committee will certify the election results.
      10. The election results will be reported first to the candidates, then to the UAC, and then by email to senators and on the Senate web page.
2. Other Election Procedures
   
   1. If the Committee on Committees is unable to complete a ballot for any campus by February 15, it shall notify the UAC and continue its efforts.\
   2. If the Committee is unable to find more than one nominee per office by February 15, it may offer that ballot to the Academic Assembly.
   3. If the Committee is unable to complete a ballot for any campus by May 1, the UAC is authorized to work with the faculty of that campus to find nominees and devise appropriate election procedures.

Download Word Doc

Download Word Doc of tracked changes